Overview
In This Chapter |
This chapter contains the following topics:
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Introduction |
This topic contains information on the BOP Match worksheets, including
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Change Date |
July 1, 2016
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X.12.1.a. BOP Agreement with VA |
The Department of Veterans Affairs (VA) has a computer matching agreement with the Bureau of Prisons (BOP), Department of Justice, under which the BOP provides VA with information on Federal prisoners whose VA benefits may be subject to reduction or discontinuance.
References: For more information on
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X.12.1.b. Outcome of VA/BOP Computer Matches |
VA compensation and pension files are matched with BOP’s inmate database on a monthly basis. When a match between Social Security numbers (SSNs) arises, VA computer systems
Important:
Reference: For information on redacting documents containing PII, see M21-1, Part III, Subpart ii, 4.G.3.d.
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X.12.1.c. Individuals That Computer Matching Identifies |
The computer matching referenced in M21-1, Part X, 12.1.a identifies Veterans, dependents, and survivors that have been incarcerated, as shown in the table below:
Important: 38 CFR 3.666 requires the removal of an incarcerated dependent from a beneficiary’s award if the beneficiary receives pension. There is no such requirement, however, if the beneficiary is a
Reference: For information about handling notice of a Veteran’s, dependent’s, or survivor’s incarceration, see M21-1, Part III, Subpart v, 8.
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X.12.1.d. BOP Match Point of Contact |
Send an email to VAVBAWAS/CO/212A if
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2. Review of Worksheets
Introduction |
This topic contains information on the review of worksheets, including
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Change Date |
November 23, 2016
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X.12.2.a. Initial Screening of BOP Worksheets |
Since the computer match referenced in M21-1, Part X, 12.1.a only looks at SSNs, worksheets might be generated for some beneficiaries/dependents that are not actually incarcerated. This might happen because of an erroneous SSN in either BOP or VA records.
In order to avoid an unnecessary award adjustment, when neither a VA beneficiary nor a dependent were incarcerated, compare the name in the prisoner’s name field on the worksheet with the beneficiary’s or dependent’s name in the corporate record. If the names are not close, check the birthdate next to the prisoner’s namefield on the worksheet against the date of birth in the corporate record.
Use the table below to determine the action to take after reviewing the evidence of record.
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X.12.2.b. Determining Whether a Conviction Was for a Felony or Misdemeanor |
Determining the type of conviction (felony or misdemeanor) is part of the procedure described in M21-1, Part III, Subpart v, 8.A.3.a for adjusting a beneficiary’s award due to incarceration of the beneficiary or a dependent.
If a worksheet or listing shows a felony status of unknown for a prisoner in receipt of compensation, undertake development to obtain the type of conviction from one of the official sources identified in M21-1, Part III, Subpart v, 8.A.3.b. Such development could include sending VA Form 21-4193, Notice to Department of Veterans Affairs of Veteran or Beneficiary Incarcerated in Penal Institution to the facility where the prisoner is housed.
Exception: If the inmate locator on the BOP website shows an actual or projected release date one year or more from the computation date,
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X.12.2.c. Actions to Take When a BOP Match Identifies a VA Beneficiary or a Dependent |
If comparison of the worksheet or listing with the corporate record (and, if necessary, the claims folder) confirms the person identified by the match is a VA beneficiary or a dependent,
Notes:
References: For more information on handling notice of imprisonment of a
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X.12.2.d. Quarterly Reporting of the Results of BOP Matches |
ROs are responsible for reporting the following information on all BOP and Social Security Administration (SSA) prison matches:
Note: Prepare and submit reports containing the above information on a quarterly (October 15th, January 15th, April 15th, and July 15th) basis.
Important: Negative reports are required.
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3. Exhibit 1: Description of Fields on BOP Match Worksheet
Change Date |
July 1, 2016
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X.12.3.a. Description of Fields on BOP Match Worksheet |
The table below provides a description of each field shown on the BOP Match worksheet.
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Historical_M21-1X_12_11-16-15.doc | May 19, 2019 | 117 KB |
Historical_M21-1X_12_03-23-2015.doc | May 19, 2019 | 104 KB |
7-1-16_Key-Changes_M21-1X_12.docx | May 19, 2019 | 68 KB |
Historical_M21-1X_12_07-01-16.doc | May 19, 2019 | 117 KB |
11-16-15_Key-Changes_M21-1X_12.docx | May 19, 2019 | 57 KB |
11-23-16_KeyChanges_M21-1X_12.docx | May 19, 2019 | 51 KB |
Transmittal-Sheet-M21-1MRX_12_TS.docx | May 19, 2019 | 39 KB |
Transmittal-Sheet-02_07_07.docx | May 19, 2019 | 22 KB |
Transmittal-Sheet-02_05_08.docx | May 19, 2019 | 26 KB |
Change-March-23-2015-Transmittal-Sheet-M21-1MRX_12_TS.docx | May 19, 2019 | 38 KB |
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