Overview
In This Section |
This section contains the following topics:
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1. Listings of Potential Duplicate Payment Cases
Introduction |
This topic contains information about the list of potential duplicate payment cases, including
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Change Date |
November 18, 2015
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X.6.1.b. Determining Whether Action Is Required |
Corporate records in which identical SSNs appear are grouped together on the list of potential duplicate payment cases referenced in M21-1, Part X, 6.1.a.
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2. Analyzing Corporate Records in Which Identical SSNs Appear
Introduction |
This topic contains instructions for analyzing corporate records in which identical SSNs appear, including
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Change Date |
November 18, 2015
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X.6.2.a. Initial Analysis of Corporate Records |
Follow the instructions in the table below for every group of corporate records (on a list of potential duplicate payment cases) that require analysis according to M21-1, Part X, 6.1.b.
Important: Upon discovering that VA is erroneously making or has erroneously made duplicate payments to the same beneficiary, follow the instructions in M21-1, Part III, Subpart v,1.A.
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X.6.2.b. Beneficiaries That Are Entitled to Benefits Under More Than One Claim Number |
Some individuals may receive VA benefits under more than one claim number, depending on their eligibility and status as a claimant. For example, a Veteran may receive
Important: A Veteran may receive disability compensation or Veterans Pension under one claim number only.
Exceptions:
Consider the additional guidance in the table below when processing awards for individuals that are entitled to benefits under more than one claim number.
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X.6.2.c. EP Credit and Justification for Clearing an EP |
Clear an end product (EP) 290 for every group of corporate records on a list of potential duplicate payment cases that require the analysis described in M21-1, Part X, 6.2, even if such analysis results in a determination that no corrective action is necessary.
Justify the clearing of EP 290 by
Notes:
Reference: Follow the instructions in M21-1, Part X, 6.1.b to determine which of the groups of corporate records on the list of potential duplicate payment cases require the analysis described in M21-1, Part X, 6.2.
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3. Consolidation of Records
Introduction |
This topic discusses the consolidation of VA records, including
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Change Date |
November 18, 2015
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X.6.3.b. Action to Take When Two BIRLS Records Exist for the Same Individual |
Follow the instructions in M21-1, Part III, Subpart ii, 4.E when two BIRLS records exist for the same individual.
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X.6.3.c. Action to Take When Two Corporate Records Exist for the Same Individual |
Follow the instructions in M21-1, Part III, Subpart ii, 4.E when two corporate records exist for the same individual.
Important:
References: For more information about
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4. Reporting Requirements
Introduction |
This topic contains information about the reporting requirements associated with the list of potential duplicate payment cases, including
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Change Date |
November 15, 2016
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X.6.4.a. Requirement to Certify Completion of Corrective Actions |
Once an RO has completed all corrective actions necessitated by its analysis of the records identified on a list of potential duplicate payment cases, it must certify completion of the actions by sending an e-mail to the mailbox shown on the transmittal sheet that accompanied the list.
Notes:
Reference: To view a sample of the certification referenced in this block, see M21-1, Part X, 6.4.b.
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X.6.4.b.
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ROs may use language similar to that shown in the paragraph below when preparing the certification referenced in M21-1, Part X, 6.4.a:
This certifies that all required action has been completed and checked in VETSNET and VBMS for the [Insert the month and year of the list of potential duplicate payment cases.] semiannual review of potential duplicate payment cases (RCS 20-0633) for RO [Enter the RO number.]. Questions about the report may be directed as follows:
digits 00-49 Elvis Examiner (703) 555-1212
digits 50-99 Virginia VSR (703) 555-1313
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11-15-16_KeyChanges_M21-1X_6.docx | May 19, 2019 | 49 KB |
11-18-15_Key-Changes_M21-1X_6.docx | May 19, 2019 | 82 KB |
Historical_M21-1X_6_3-7-15.docx | May 19, 2019 | 59 KB |
Transmittal-Sheet-02_07_07.docx | May 19, 2019 | 22 KB |
Change-March-7-2015-Transmittal-Sheet-M21-1MRX_6_TS.docx | May 19, 2019 | 39 KB |
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