M21-1, Part III, Subpart iii, Chapter 2, Section J - Service Department Organizational Structures and Service Record Address Codes

Overview

In This Section

This section contains the following topics:

Topic	Topic Name
1	Army Organizational Structure
2	Navy Organizational Structure
3	Air Force Organizational Structure
4	Marine Corps Organizational Structure
5	Address Codes for Army Service Records
6	Address Codes for Navy Service Records
7	Address Codes for Air Force Service Records
8	Address Codes for Marine Corps Service Records
9	Address Codes for Coast Guard Service Records
10	Address Codes for Merchant Marine Service Records

1. Army Organizational Structure

Introduction

This topic contains information on the Army organizational structure, including

Change Date

December 13, 2005

III.iii.2.J.1.a. Army Echelons and Appropriate Designations

The table below lists the Army echelons and appropriate designations.

Echelons	Designations
Army	Numerical/Geographical
Corps	Roman numeral
Division	Numerical by combat arm
Brigade	Numerical or combat command, such as Alpha
Regiment	Numerical by combat arm
Group	Numerical by combat arm
Battalion	Numerical/battle group numerical/squadron numerical
Company	Alpha/Battery – Alpha/Troop – Alpha
Platoon	Numerical/Detachment – Numerical
Squad	Numerical
Fire Team	—

III.iii.2.J.1.b. Availability of Organizational Records

Rosters, morning reports, and sick reports may be available down to the company level.

Note: The Army discontinued morning reports in 1974/1975.

III.iii.2.J.1.c. Other Organizational Units that May Have Created Records

Records, including clinical and medical records, may exist for other organizations and units, such as

garrison-type units, and
hospitals.

Important: If a unit was considered independent from higher echelons, it may have created its own records.

2. Navy Organizational Structure

Introduction

This topic contains information on the Navy organizational structure, including

Navy echelons and appropriate designations
echelons for the
ship designations, and
shore establishment organization.

Change Date

August 13, 2009

III.iii.2.J.2.a. Navy Echelon and Appropriate Designations

The table below lists the Navy echelon and appropriate designations. For clarification, samples of unit designations are shown in italics.

Echelon	Designations
Fleet-Atlantic Pacific	Numbered fleets
Fleet	Numerical (7^th Fleet; 7thFlt.)
Task force	Task force number and type of force (CTF-45 Battle Force) *Notes*: Task forces are operational sub-units of fleets organized to perform specific missions for the fleet. The following are Naval Task forces: the Naval Air Force the Naval Surface Force, and the Naval Submarine Force.
Fleet Marine Force	*Reference*: For more information on the Fleet Marine Force, see M21-1, Part III, Subpart iii, 2.J.4.
U.S. Naval Forces Europe	—
Middle East Force-Persian Gulf	—

III.iii.2.J.2.b. Echelon for the Naval Air Force

The following list shows the echelon for the Naval Air Force:

carrier strike group (CSG 5)
carrier air wing, and (CVW-2)
squadron (VFA-2; VAQ-131)

Notes:

Carrier strike groups were historically designated carrier battle groups.
Carrier air wings were historically designated carrier air groups.

III.iii.2.J.2.c. Echelon for the Naval Surface Force

The following list shows the echelon for the Naval Surface Force:

flagship, and
Cruiser Destroyer Group Squadron (CCDG-5; DESRON-23)

Note: The Cruiser Destroyer Group Squadron consists of the Surface Group, Service Group Squadron, Amphibious Group Squadron, Mine Group Division, and Special Warfare Group.

III.iii.2.J.2.d. Echelon for the Naval Submarine Force

The following list shows the echelon for the Naval Submarine Force:

submarine group, and
submarine squadron (SUBRON 11)

III.iii.2.J.2.e. Ship Designations

Individual ships under the above echelons are identified as USS (name of ship) followed by an alpha-numerical hull number which

distinguishes the ship from other ships with the same name that may have preceded or may have followed it, and
identifies the type of ship.

Example: USS Independence CVA-62.

III.iii.2.J.2.f. Shore Establishment Organization

Shore establishments, such as non-moveable shore installations, were organized as bureaus (technical in nature) that, with the exception of personnel and medicine and surgery, became the Naval material command in 1963.

Other system type commands have followed this tradition.

3. Air Force Organizational Structure

Introduction

This topic contains information on the Air Force organizational structure, including

Change Date

December 13, 2005

III.iii.2.J.3.a. Air Force Echelon and Appropriate Designations

The table below lists the echelon of Air Force units and appropriate designations.

Units	Designations
Command	Geographical/specified mission
Air force	Numerical/geographical
Air Division	Numerical
Wing	Numerical/specified mission
Group	Numerical/specified mission
Squadron	Numerical/specified mission/alpha
Flight	Numerical—Alpha

III.iii.2.J.3.b. Availability of Organizational Records

Other organizational records may be available, such as

medical records
rosters
morning reports
courts martial, and
academic records.

Notes:

Some records may have a limited retention period.
Academic records dated after 1967 may be obtained from another National Archives and Records Administration center, if still retained.
Morning reports were discontinued in June 1966.

III.iii.2.J.3.c. Other Organizational Units that May Have Created Records

Records, including clinical and medical records, may exist for other organizations and units, such as

agency center
hospital
office
service, and
academy.

4. Marine Corps Organizational Structure

Introduction

This topic contains information on the Marine Corps organizational structure, including

Change Date

January 5, 2017

III.iii.2.J.4.a. Marine Corps Echelons and Appropriate Designations

The table below lists the Marine Corps echelons and appropriate designations. For clarification, samples of unit designations are shown in italics.

Echelon	Designation
Fleet Marine Force	Atlantic/Pacific (FMFPac)
Marine Amphibious Force *Note*: Consists of the Marine Division Marine Aircraft Wing, and Marine Logistics Group historically, Force Service Support Group counterpart, Marine Wing Support Group.	Roman numeral (I MAF) (operational)
Division *Note*: Major sub-elements consist of regiments, and battalions	Numerical (3rdMarDiv) *Reference*: For information on the echelons of a division, see M21-1, Part III, Subpart iii, 2.J.4.b.
Wing *Note*: Major sub-elements consist of groups, and squadrons.	Numerical (1stMAW) *Note: Squadrons are designated alpha-numerically. (VMA-211; HMM-262*)
Marine Expeditionary Force (MEF) *Note*: Marine Air ground task force for operations and exercises which consists of the Marine Division Marine Aircraft Wing, and Marine Logistics Group.	Roman numeral (III MEF)
Marine Expeditionary Brigade (MEB) *Note*: Marine Air ground task force for operations and exercises which consists of the Regimental Landing Team Composite Aircraft Group, and Combat Logistics Regiment.	Numerical (3d MEB)
Marine Expeditionary Unit (MEU) *Note*: Marine Air ground task force for operations and exercises which consists of the Battalion Landing Team Composite Aircraft Squadron, and Combat Logistics Battalion	Numerical (31 MEU)

Notes:

Expeditionary units replaced historically designated amphibious units.
Logistics units replaced historically designated force service support units.

III.iii.2.J.4.b. Division Echelons

The table below lists the Marine Corps division echelons and appropriate designations.

Echelon	Designation
Regiment	Numerical (7^th Marines; 7^th Mar.)
Battalion	Numerical (2^nd Battalion; 2^nd Bn)
Company	Alpha or phonetic (D Company; Delta Co.)
Platoon	Numerical (1^st Platoon; 1^st Plt.)
Squad	Numerical (3^rd Squad; 3^rd Sqd.)

III.iii.2.J.4.c. Availability of Organizational Records

The organizational records listed below are available for the years shown.

Muster rolls are available for the years 1801 through present.
Indexes are available for the years 1897 through 1939.
Unit diaries are available for the years 1949 through 1964.
Bound diaries are available back to 1901.

Notes:

Unit diaries have been microfilmed and are stored on the 5^th floor of the National Personnel Records Center (NPRC). These unit records may include
- command chronologies
- operational situation reports (sitreps), and
- operation after-action reports.
Some individual reels may be unusable due to poor storage conditions.
Marine Corps headquarters maintains duplicate copies of the unit diaries.
Many Marine Corps unit records are stored on CDs and accessed via theStressor Verification page.

Reference: For more information on accessing these records, see

the Veterans Benefits Administration (VBA) broadcast transcripts of
- December 17, 2003, “Researching Marine Corps Records,” and
- May 18, 2004, “C&P Military Records Research Information,” and
M21-1, Part III, Subpart iii, 2.J.8.d.

5. Address Codes for Army Service Records

Introduction

This topic contains information on the address codes to use to obtain Army records, including

Change Date

January 19, 2017

III.iii.2.J.5.a. Address Codes for Service Information

The table below lists the types of service, service circumstances, and the corresponding source to use to obtain the following for officers and enlisted personnel:

copies of personnel records
period(s) of service
character of discharge, including
- facts and circumstances, and
- Board of Officers proceedings
copies of court martial (summary or special)
in-service injury investigations
Physical Evaluation Board proceedings
pay grade data, and
travel time.

Service History	Service Circumstances	Personnel Information Exchange System (PIES) Address Code or Other Source
Discharged with no Reserve obligation, not retired or deceased	Officers separated before 07/01/1917 Enlisted personnel separated before 11/01/1912	10
	Discharged on or after 10/01/2002	Defense Personnel Records Information Retrieval System (DPRIS)
	Discharged before 10/01/1994	13
	Discharged between 10/01/1994 and 10/01/2002 *Note*: Service information may be available via DPRIS. If records cannot be obtained using DPRIS, submit a PIES request to address code 13.	DPRIS or 13
Separated with Reserve obligation or retired	Inactive or not assigned to a unit *Note*: Service information may be available via DPRIS. If records cannot be obtained using DPRIS, submit a PIES request to address code 13.	DPRIS or 13
	Reserve obligation ends prior to 10/01/1994	13
	Reserve obligation ends between 10/01/1994 and 10/01/2002 *Note*: Service information may be available via DPRIS. If records cannot be obtained using DPRIS, submit a PIES request to address code 13.	DPRIS or 13
	Assigned to a unit	7
	Retired before 10/01/1994	13
	Retired or Reserve obligation ends between 10/01/1994 and 10/01/2002 *Note*: Service information may be available via DPRIS. If records cannot be obtained using DPRIS, submit a PIES request to addresss code 13.	DPRIS or 13
	Retired on or after 10/01/2002	DPRIS
On active duty or temporary disability retired list (TDRL)	Officers and Enlisted	14
Army Air Corps or Army Air Force	No Air Force service after 09/25/1947	13
Army Air Corps or Army Air Force	Air Force service after 09/25/1947	*Reference*: For information on the correct address codes for service after 09/25/1947, see M21-1, Part III, Subpart iii, 2.J.7.

III.iii.2.J.5.b. Address Codes for Medical and Dental Records

The table below lists the service history, service circumstances, and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.

Service History	Service Circumstances	PIES Address Code or Other Source
Discharged before 10/16/1992 with no Reserve obligation, not retired or deceased	Officers separated before 07/01/1917 Enlisted personnel separated before 11/01/1912	10
	All	13
Separated before 10/16/1992 with Reserve obligation, or retired	Not assigned to a unit, with Reserve obligation ending between 10/16/1992 and 12/31/2013	VA Records Management Center (RMC)
	Not assigned to a unit, with Reserve obligation ending on or after 01/01/2014	Department of Defense’s (DoD’s) Healthcare Artifacts and Image Management Solution (HAIMS)
	Assigned to a unit	7
	Retired	13
Separated on or after 10/16/1992	All	RMC
On active duty or on TDRL	Officers and Enlisted	14
Army Air Corps or Army Air Force	No Air Force service after 09/25/1947	13
Army Air Corps or Army Air Force	Air Force service after 09/25/1947	*Reference*: For information on the correct address codes for service after 09/25/1947, seeM21-1, Part III, Subpart iii, 2.J.7.

III.iii.2.J.5.c. Address Codes for X-Ray Records

To request Army x-ray records, use

address code 75 for entrance and separation x-rays, and
address code 85 for in-service interim x-rays.

Note: In-service interim x-rays are retained for only five years.

III.iii.2.J.5.d. Address Codes for Other Types of Service Information

The table below lists the appropriate source to use to obtain other service information for officers and enlisted personnel.

Note: Information about disability severance pay (but not the disabilities for which severance pay was awarded) is available from address codes 16 and 35.

Type of Record	PIES Address Code or Other Source
Readjustment or severance pay, except where released from TDRL separation pay, and service pay, allowance, and allotment information on active duty personnel	16
Disability severance pay when the Veteran has been removed from the TDRL, and Military retired pay	35
Survivor’s benefit plan (SBP) information	17
National Guard status	7
Information about National Guard Officers/Warrant Officers	7
Information about enlisted personnel separated from National Guard status	DPRIS
Verification of in-service stressors (claimed by Veterans seeking service connection (SC) for posttraumatic stress disorder (PTSD))	55
Inpatient clinical records created during active duty	13
Military retiree outpatient treatment records	13
In/outpatient treatment records for dependents of service members	13

Note: Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.

6. Address Codes for Navy Service Records

Introduction

This topic contains information on the appropriate address codes to use to obtain Navy records, including

Change Date

January 19, 2017

III.iii.2.J.6.a. Address Codes for Service Information

The table below lists the service history, service circumstances, and the corresponding source to use to obtain the following for officers and enlisted personnel:

personnel records
period(s) of service
pay grade, and
travel time.

Service History	Service Circumstances	PIES Address Code or Other Source
Separated by discharge, resignation, or retirement, with no Reserve obligation	On or after 01/01/1995	DPRIS
	Before 01/01/1995	13
Separated from active duty before 01/01/95, with Reserve obligation	Not assigned to a unit	DPRIS
	Assigned to Reserve unit	7
	After Reserve obligation ends	13
Separated from active duty on or after 01/01/95, with Reserve obligation	Not assigned to a unit	DPRIS
	Assigned to Reserve unit	7
	After Reserve obligation ends	DPRIS
On TDRL	All	DPRIS

III.iii.2.J.6.b. Line-of-Duty Determinations

Use the table below to determine the location of records associated with line-of-duty determinations.

Date of Determination	Location of Associated Record
On or before December 31, 1995	Office of the Judge Advocate General Code 15 – Claims and Tort Litigation Attn: Investigative Branch 9620 Maryland Avenue Suite 100 Norfolk, VA 23511-2989
On or after January 1, 1996	Staff Judge Advocate (SJA) office of the installation where the incident occurred

Note: SJAs retain records associated with LODs for a period of two years only. Since these records may contain medical information, they are often combined with the service member’s service treatment records (STRs). If not, they are destroyed at the end of the two-year period.

III.iii.2.J.6.c. Facts and Circumstances

Records containing the facts and circumstances surrounding a service member’s other-than-honorable discharge are maintained at the Staff Judge Advocate Office of the installation from where the service member is discharged. They are typically retained for a period of two years only, after which they are destroyed.

Notes:

Facts and circumstances are not available through PIES. A request must be sent directly to the Judge Advocate General (JAG) office.
Transcripts of a court martial resulting in an other-than-honorable discharge may contain facts and circumstances and must also be obtained via written request to the JAG office. Addresses for the JAG office for each service department are located in M21-1, Part III, Subpart iii, 2.K.2.d.

III.iii.2.J.6.d. Address Codes for Medical and Dental Records

The table below lists the service history, service circumstances and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.

Service History	Service Circumstances	PIES Address Code or Other Source
Separated before 01/31/1994 by discharge, resignation, retirement, or death, with no Reserve obligation	All	13
Separated from active duty before 01/31/1994, with Reserve obligation	Not assigned to a unit, with Reserve obligation ending between 01/31/1994 and 12/31/2013	RMC
	Not assigned to a unit, on or after 01/01/2014	HAIMS
	Assigned to a unit	7
Remaining on TDRL status	All	RMC
Separated between 01/31/1994 and 12/31/2013 by discharge, resignation, retirement, or death, with no Reserve obligation	All	RMC
Separated on or after 01/01/2014 by discharge, resignation, retirement, or death, with no Reserve obligation	All	HAIMS
Separated from active duty on or after 01/31/94 with Reserve obligation	Inactive or not assigned to a unit, with Reserve obligation ending between 01/31/1994 and 12/31/2013	RMC
	Inactive or not assigned to a unit with Reserve obligation ending on or after 01/01/2014	HAIMS
	Assigned to an active unit	7

III.iii.2.J.6.e. Addresses for Navy X-Ray Records

To request Navy x-ray records, use

address code 75 for entrance and separation x-rays, and
address code 85 for in-service interim x-rays.

Note: In-service interim x-rays are retained for only five years from date of exposure; however, some in-service interim x-rays dated before February 1, 1955 are still in existence and may be requested from address code 75.

III.iii.2.J.6.f. Other Requests for Medical Records

Send requests to the address below to obtain records of

Medical Evaluation Board findings
Physical Evaluation Board findings, and
periodic physical examinations for TDRL personnel, including information regarding the disability (ies) for which disability severance was paid.

Address:

Naval Council of Personnel Boards
Washington Navy Yard – Records Section
720 Kennon St., SE, Room 309
Washington, DC 20374-5023

Note: There is no address code for the Naval Council of Personnel Boards because requests to this facility are not submitted through PIES.

III.iii.2.J.6.g. Address Codes for Other Types of Service Information

The table below lists the appropriate address codes to use to obtain other service information for officers and enlisted personnel.

Type of Record	Address Code
Military retired pay information	35
SBP information	17
For active duty personnel, information on readjustment pay severance pay separation pay, and allowance, and allotment.	42
Verification of in-service stressors (claimed by Veterans seeking SC for PTSD)	55
Verification that a Veteran who served on board a ship in the territorial waters of the Republic of Vietnam went ashore (for the purpose of determining whether exposure to Agent Orange may be presumed)	55
Inpatient clinical records created during active duty	13
Military retiree outpatient treatment records	13
In/outpatient treatment records for dependents of service members	13

7. Address Codes Air Force Service Records

Introduction

This topic contains information on the appropriate address codes to use to obtain Air Force records, including

Change Date

January 5, 2017

III.iii.2.J.7.a. Address Codes for Service Information

The table below lists the types of service, service circumstances, and the corresponding source to use to obtain the following for officers and enlisted personnel:

personnel records
facts and circumstances surrounding an other-than-honorable discharge including
- Board of Officers proceedings, and
- investigations and information concerning all courts-martial
summary of proceedings of summary
special or general courts-martial
reports of investigation on in-service injuries
Physical Evaluation Board proceedings
pay grade, and
travel time.

Service History	Service Circumstances	PIES Address Code or Other Source
Officers (excluding General Officers) and enlisted personnel with no Reserve obligation separated by discharge resignation, or retirement	Before 10/01/2004	13
Officers (excluding General Officers) and enlisted personnel with no Reserve obligation separated by discharge resignation, or retirement	On or after 10/01/2004	DPRIS
General Officers separated, retired, or deceased with no Reserve obligation	All	DPRIS
Officers (excluding General Officers) and enlisted personnel separated with a Reserve obligation before 10/01/04	Inactive or not assigned to a Reserve unit	13
	Assigned to Reserve unit	DPRIS
Officers (excluding General Officers) and enlisted personnel separated with a Reserve obligation on aor fter 10/01/04	Inactive or not assigned to a Reserve unit	DPRIS
	Assigned to a Reserve unit	7
On TDRL	All	DPRIS

III.iii.2.J.7.b. Address Codes for Medical and Dental Records

The table below lists the types of service, service situations, and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.

Service History	Service Circumstances	PIES Address Code or Other Source
Officers (excluding General Officers) and enlisted personnel with no Reserve obligation who are separated retired, or deceased	Before 05/01/94	13
	Between 05/01/94 and 12/31/2013	RMC
	On or after 01/01/2014	HAIMS
General Officers separated, retired, or deceased with no Reserve obligation	All	13
Officers (excluding General Officers) and enlisted personnel separated with a Reserve obligation	Inactive or not assigned to a Reserve unit with Reserve obligation ending before 05/01/1994	13
	Inactive or not assigned to a Reserve unit with Reserve obligation ending between 05/01/1994 and 12/31/2013	RMC
	Inactive or not assigned to a Reserve unit with Reserve obligation ending on or after 01/01/2014	HAIMS
Officers (excluding General Officers) and enlisted personnel separated with a Reserve obligation before 05/01/94	Assigned to Reserve unit	7
TDRL	All	Treating facility

III.iii.2.J.7.c. Addresses for Air Force X-Ray Records

To request Air Force x-ray records, use

address code 75 for entrance and separation x-rays, and
address code 85 for in-service interim x-rays.

Note: In-service interim x-rays are retained for only five years from date of exposure.

III.iii.2.J.7.d. Address Codes for Other Types of Service Information

The table below lists the appropriate address codes to use to obtain other service information for officers and enlisted personnel.

Type of Record	Address Code
Information on readjustment pay severance pay, not released from TDRL separation pay allowance, and allotment. *Note*: Records are destroyed six years and three months after separation or the death of a member.	42
Military retired pay information	35
SBP information	17
Verification of in-service stressors (claimed by Veterans seeking SC for PTSD)	55
Inpatient clinical records created during active duty	13
Military retiree outpatient treatment records	13
In/outpatient treatment records for dependents of service members	13

8. Address Codes for Marine Corps Service Records

Introduction

This topic contains information on the appropriate address codes to use to obtain Marine Corps records, including

Change Date

January 19, 2017

III.iii.2.J.8.a. Address Codes for Service Information

The table below lists the service history, service circumstances, and corresponding source to use to obtain the following for officers and enlisted personnel:

personnel records
facts and circumstances surrounding an other-than-honorable discharge, including Board of Officers proceedings
pay grade, and
travel time.

Service History	Service Circumstances	PIES Address Code or Other Source
Separated, retired, or deceased with no Reserve obligation	Before 01/01/1999	13
Separated, retired, or deceased with no Reserve obligation	On or after 01/01/1999	DPRIS
Separated from active duty before 01/01/1999 with a Reserve obligation	Inactive or not assigned to a unit	DPRIS
	Assigned to a unit	7
	After Reserve obligation ends	13
Separated from active duty with Reserve obligation on or after 01/01/1999	Inactive or not assigned to a unit	DPRIS
	Assigned to a unit	7
	After Reserve obligation ends	DPRIS
TDRL	All	DPRIS

III.iii.2.J.8.b. Address Codes for Medical and Dental Records

The table below lists the service history, service circumstances, and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.

Service History	Service Circumstances	PIES Address Code or Other Source
Separated with no Reserve obligation before 05/01/1994	No Reserve obligation	13
Separated from active duty on or after 05/01/1994	No Reserve obligation	RMC
Separated from active duty with Reserve obligation	Inactive or not assigned to a unit	HAIMS
	Reserve obligation ends between 05/01/1994 and 12/31/2013	RMC
	Reserve obligation ends on or after 01/01/2014	HAIMS
	Assigned to an active unit	7
TDRL	All	HAIMS or RMC

III.iii.2.J.8.c. Address Codes for Other Types of Service Information

The table below lists the appropriate source to use to obtain other service information for officers and enlisted personnel.

Type of Record	PIES Address Code or Other Source
Military retired pay information	35
SBP information	17
Information on readjustment pay severance pay separation pay allowance and allotment information, and member discharged from TDRL.	47
Disability severance pay for members discharged from active duty	45
Marine Corps unit records for the Vietnam Era and Korean Conflict (Records are used for the purpose of verifying in-service stressors alleged by Marine Corps Veterans seeking SC for PTSD.)	Stressor Verificationpage
Inpatient clinical records created during active duty	13
Military retiree outpatient treatment records	13
In/outpatient treatment records for dependents of service members	13

III.iii.2.J.8.d. Addresses For Obtaining Muster Rolls

The table below provides the addresses to submit a written request for Marine Corps muster rolls when the information cannot be obtained from the Stressor Verification page.

Type of Record	Address
Muster rolls from 1801 to 1938	National Archives Archives I Washington, D.C. 20408
Muster rolls from 1939 to 1975	National Archives Archives II 8601 Adelphi Road College Park, MD 20740-6001
Muster rolls from 1976 to present	Commanding Officer Enlisted Personnel Management Center (Code 311) New Orleans, LA 70159-7900 ATTN: Personnel Accounting
Deck logs from 1801 to 1940	National Archives Archives I Washington, D.C. 20408
Deck logs from 1941 to 1973	The Modern Military Branch National Archives and Records Administration 8601 Adelphi Road College Park, MD 20740-6001
Deck logs from 1974 to present	Naval Historical Center Ships History Branch Deck Log Section 805 Kidder-Breese St. Washington Navy Yard Washington, D.C. 20374-5060

9. Address Codes for Coast Guard Service Records

Introduction

This topic contains information on the appropriate address codes to use to obtain Coast Guard records, including

Change Date

January 5, 2017

III.iii.2.J.9.a. Address Codes for Service Information

The table below lists the service history, service circumstances and corresponding address codes to obtain the following for officers and enlisted personnel with service in the U.S. Coast Guard (USCG):

personnel records
facts and circumstances surrounding an other-than-honorable discharge, including
- Board of Officers proceedings, and
- investigations and information concerning all courts martial
pay grade, and
travel time.

Service History	Service Circumstances	Address Code
Separated with no Reserve obligation by discharge retirement, or death	All	13
Retired reservists who are under age 60	All	51 (CGPC-ADM-3)
Retired reservists who are 60 or older	All	13
Separated from active duty with Reserve obligation	Inactive or not assigned to unit	51 (CGPC-RPM)
Separated from active duty with Reserve obligation	Assigned to active unit	7
TDRL	All	51 (CGPC-ADM-3)

III.iii.2.J.9.b.
Address Codes for STRs and Dental Records

Beginning September 1, 2014, the USCG stopped sending paper STRs to RMC and began digitizing these records. On June 1, 2015, the USCG began uploading their digitized STRs into HAIMS.

The Veterans Benefits Management System (VBMS) automatically generates a USCG STRs request for members with release dates of September 1, 2014, or later.

The table below lists the service history, service situations, and the corresponding source to obtain STRs and dental records for officers and enlisted personnel.

Service History	Service Circumstances	PIES Address Code or Other Source
Discharged, retired or deceased, with no Reserve obligation	Prior to 05/01/1998	13
	On or after 05/01/1998 but prior to 09/01/2014	RMC
	On or after 09/01/2014	HAIMS
Separated with Reserve obligation	Inactive or not assigned to unit	51 (CGPC-RPM)
Separated with Reserve obligation	Assigned to active unit	7
Separated/retired from the USCG Reserves	On or after 09/01/2014	HAIMS
TDRL	All	51 (CGPC-ADM-3)

III.iii.2.J.9.c. Address Codes for Other Types of Service Information

The table below lists the appropriate source to use to obtain other service information for officers and enlisted personnel.

Type of Record	PIES Address Code or Other Source
Information on readjustment pay severance pay separation pay service pay military retired pay allowances, and allotments	52
X-ray (retained five years beyond year of exposure, then destroyed)	85
Verification of in-service stressors (claimed by Veterans seeking SC for PTSD)	DPRIS
Inpatient clinical records created during active duty	13
Military retiree outpatient treatment records	13
In/outpatient treatment records for dependents of service members	13

10. Address Codes for Merchant Marine Service Records

Introduction

This topic contains information on the appropriate address codes to use to obtain Merchant Marine records, including

Change Date

June 1, 2015

III.iii.2.J.10.a. Address Codes for Service Personnel Records

For service, travel time, pay grade and other statistical information for Merchant Mariners employed by the War Shipping Administration or Office of Defense Transportation or their agents, and documented by the U.S. Coast Guard or Department of Commerce, use address code 52.

Reference: For more information on how to obtain service records for Merchant Marine service for an individual who served as a civil servant with the U.S. Army Transport Service, later re-designated U.S. Army Transportation Corps or the Naval Transportation Service, see M21-1, Part III, Subpart iii, 2.F.3.

III.iii.2.J.10.b. Procedures for Requesting STRs

For information on the procedures for requesting Merchant Mariner STRs, seeM21-1, Part III, Subpart iii, 2.F.4.

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Last Updated: 2 years ago in Chapter 2 Developing for Service Records, Part III General Claims Process, Subpart iii General Development and Dependency Issues

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M21-1, Part III, Subpart iii, Chapter 2, Section J – Service Department Organizational Structures and Service Record Address Codes

Overview

In This Section

1. Army Organizational Structure

Introduction

Change Date

III.iii.2.J.1.a. Army Echelons and Appropriate Designations

III.iii.2.J.1.b. Availability of Organizational Records

III.iii.2.J.1.c. Other Organizational Units that May Have Created Records

2. Navy Organizational Structure

Introduction

Change Date

III.iii.2.J.2.a. Navy Echelon and Appropriate Designations

III.iii.2.J.2.b. Echelon for the Naval Air Force

III.iii.2.J.2.c. Echelon for the Naval Surface Force

III.iii.2.J.2.d. Echelon for the Naval Submarine Force

III.iii.2.J.2.e. Ship Designations

III.iii.2.J.2.f. Shore Establishment Organization

3. Air Force Organizational Structure

Introduction

Change Date

III.iii.2.J.3.a. Air Force Echelon and Appropriate Designations

III.iii.2.J.3.b. Availability of Organizational Records

III.iii.2.J.3.c. Other Organizational Units that May Have Created Records

4. Marine Corps Organizational Structure

Introduction

Change Date

III.iii.2.J.4.a. Marine Corps Echelons and Appropriate Designations

III.iii.2.J.4.b. Division Echelons

III.iii.2.J.4.c. Availability of Organizational Records

5. Address Codes for Army Service Records

Introduction

Change Date

III.iii.2.J.5.a. Address Codes for Service Information

III.iii.2.J.5.b. Address Codes for Medical and Dental Records

III.iii.2.J.5.c. Address Codes for X-Ray Records

III.iii.2.J.5.d. Address Codes for Other Types of Service Information

6. Address Codes for Navy Service Records

Introduction

Change Date

III.iii.2.J.6.a. Address Codes for Service Information

III.iii.2.J.6.b. Line-of-Duty Determinations

III.iii.2.J.6.c. Facts and Circumstances

III.iii.2.J.6.d. Address Codes for Medical and Dental Records

III.iii.2.J.6.e. Addresses for Navy X-Ray Records

III.iii.2.J.6.f. Other Requests for Medical Records

III.iii.2.J.6.g. Address Codes for Other Types of Service Information

7. Address Codes Air Force Service Records

Introduction

Change Date

III.iii.2.J.7.a. Address Codes for Service Information

III.iii.2.J.7.b. Address Codes for Medical and Dental Records

III.iii.2.J.7.c. Addresses for Air Force X-Ray Records

III.iii.2.J.7.d. Address Codes for Other Types of Service Information

8. Address Codes for Marine Corps Service Records

Introduction

Change Date

III.iii.2.J.8.a. Address Codes for Service Information

III.iii.2.J.8.b. Address Codes for Medical and Dental Records

III.iii.2.J.8.c. Address Codes for Other Types of Service Information

III.iii.2.J.8.d. Addresses For Obtaining Muster Rolls

9. Address Codes for Coast Guard Service Records

Introduction

Change Date

III.iii.2.J.9.a. Address Codes for Service Information

III.iii.2.J.9.b. Address Codes for STRs and Dental Records

III.iii.2.J.9.c. Address Codes for Other Types of Service Information

10. Address Codes for Merchant Marine Service Records

Introduction

Change Date

III.iii.2.J.10.a. Address Codes for Service Personnel Records

III.iii.2.J.10.b. Procedures for Requesting STRs

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III.iii.2.J.9.b.
Address Codes for STRs and Dental Records