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M21-1, Part III, Subpart iii, Chapter 2, Section J – Service Department Organizational Structures and Service Record Address Codes

Overview


In This Section

This section contains the following topics:
Topic
Topic Name
1
2
3
4
5
6
7
8
9
10

1.  Army Organizational Structure


Introduction

 
This topic contains information on the Army organizational structure, including

Change Date

December 13, 2005

III.iii.2.J.1.a.  Army Echelons and Appropriate Designations

 
The table below lists the Army echelons and appropriate designations.
Echelons
Designations
Army
Numerical/Geographical
Corps
Roman numeral
Division
Numerical by combat arm
Brigade
Numerical or combat command, such as Alpha
Regiment
Numerical by combat arm
Group
Numerical by combat arm
Battalion
Numerical/battle group numerical/squadron numerical
Company
Alpha/Battery – Alpha/Troop – Alpha
Platoon
Numerical/Detachment – Numerical
Squad
Numerical
Fire Team

III.iii.2.J.1.b.  Availability of Organizational Records

 
Rosters, morning reports, and sick reports may be available down to the company level.
Note:  The Army discontinued morning reports in 1974/1975.

III.iii.2.J.1.c.  Other Organizational Units that May Have Created Records

 
Records, including clinical and medical records, may exist for other organizations and units, such as
  • garrison-type units, and
  • hospitals.
Important:  If a unit was considered independent from higher echelons, it may have created its own records.

2.  Navy Organizational Structure


Introduction

This topic contains information on the Navy organizational structure, including

Change Date

August 13, 2009

III.iii.2.J.2.a.  Navy Echelon and Appropriate Designations

 
The table below lists the Navy echelon and appropriate designations.  For clarification, samples of unit designations are shown in italics.
Echelon
Designations
Fleet-Atlantic Pacific
Numbered fleets
Fleet
Numerical (7th Fleet; 7thFlt.)
Task force
Task force number and type of force (CTF-45 Battle Force)
Notes:
  • Task forces are operational sub-units of fleets organized to perform specific missions for the fleet.
  • The following are Naval Task forces:
    • the Naval Air Force
    • the Naval Surface Force, and
    • the Naval Submarine Force.
Fleet Marine Force
Reference:  For more information on the Fleet Marine Force, see M21-1, Part III, Subpart iii, 2.J.4.
U.S. Naval Forces Europe
Middle East Force-Persian Gulf

III.iii.2.J.2.b.  Echelon for the Naval Air Force

 
The following list shows the echelon for the Naval Air Force:
  • carrier strike group                           (CSG 5)
  • carrier air wing, and                          (CVW-2)
  • squadron                                           (VFA-2; VAQ-131)
Notes:
  • Carrier strike groups were historically designated carrier battle groups.
  • Carrier air wings were historically designated carrier air groups.

III.iii.2.J.2.c.  Echelon for the Naval Surface Force

 
The following list shows the echelon for the Naval Surface Force:
  • flagship, and
  • Cruiser Destroyer Group Squadron                   (CCDG-5; DESRON-23)
Note:  The Cruiser Destroyer Group Squadron consists of the Surface Group, Service Group Squadron, Amphibious Group Squadron, Mine Group Division, and Special Warfare Group.

III.iii.2.J.2.d.  Echelon for the Naval Submarine Force

 
The following list shows the echelon for the Naval Submarine Force:
  • submarine group, and
  • submarine squadron                                            (SUBRON 11)

III.iii.2.J.2.e.  Ship Designations

 
Individual ships under the above echelons are identified as USS (name of ship) followed by an alpha-numerical hull number which
  • distinguishes the ship from other ships with the same name that may have preceded or may have followed it, and
  • identifies the type of ship.
Example:  USS Independence CVA-62.

III.iii.2.J.2.f.  Shore Establishment Organization

 
Shore establishments, such as non-moveable shore installations, were organized as bureaus (technical in nature) that, with the exception of personnel and medicine and surgery, became the Naval material command in 1963.
Other system type commands have followed this tradition.

3.  Air Force Organizational Structure


Introduction

 
This topic contains information on the Air Force organizational structure, including

Change Date

December 13, 2005

III.iii.2.J.3.a.  Air Force Echelon and Appropriate Designations

 
The table below lists the echelon of Air Force units and appropriate designations.
Units
Designations
Command
Geographical/specified mission
Air force
Numerical/geographical
Air Division
Numerical
Wing
Numerical/specified mission
Group
Numerical/specified mission
Squadron
Numerical/specified mission/alpha
Flight
Numerical—Alpha

III.iii.2.J.3.b.  Availability of Organizational Records

 
Other organizational records may be available, such as
  • medical records
  • rosters
  • morning reports
  • courts martial, and
  • academic records.
Notes:
  • Some records may have a limited retention period.
  • Academic records dated after 1967 may be obtained from another National Archives and Records Administration center, if still retained.
  • Morning reports were discontinued in June 1966.

III.iii.2.J.3.c.  Other Organizational Units that May Have Created Records

 
Records, including clinical and medical records, may exist for other organizations and units, such as
  • agency center
  • hospital
  • office
  • service, and
  • academy.

4.  Marine Corps Organizational Structure


Introduction

 
This topic contains information on the Marine Corps organizational structure, including

Change Date

January 5, 2017

III.iii.2.J.4.a.  Marine Corps Echelons and Appropriate Designations

 
The table below lists the Marine Corps echelons and appropriate designations.  For clarification, samples of unit designations are shown in italics.
Echelon
Designation
Fleet Marine Force
Atlantic/Pacific (FMFPac)
Marine Amphibious Force
Note:  Consists of the
  • Marine Division
  • Marine Aircraft Wing, and
  • Marine Logistics Group
    • historically, Force Service Support Group
    • counterpart, Marine Wing Support Group.
Roman numeral (I MAF) (operational)
Division
Note:  Major sub-elements consist of
  • regiments, and
  • battalions
Numerical (3rdMarDiv)
Reference:  For information on the echelons of a division, see M21-1, Part III, Subpart iii, 2.J.4.b.
Wing
Note:  Major sub-elements consist of
  • groups, and
  • squadrons.
Numerical (1stMAW)
Note:  Squadrons are designated alpha-numerically. (VMA-211; HMM-262)
Marine Expeditionary Force (MEF)
Note:  Marine Air ground task force for operations and exercises which consists of the
  • Marine Division
  • Marine Aircraft Wing, and
  • Marine Logistics Group.
Roman numeral (III MEF)
Marine Expeditionary Brigade (MEB)
Note:  Marine Air ground task force for operations and exercises which consists of the
  • Regimental Landing Team
  • Composite Aircraft Group, and
  • Combat Logistics Regiment.
Numerical (3d MEB)
Marine Expeditionary Unit (MEU)
Note:  Marine Air ground task force for operations and exercises which consists of the
  • Battalion Landing Team
  • Composite Aircraft Squadron, and
  • Combat Logistics Battalion
Numerical (31 MEU)
Notes:
  • Expeditionary units replaced historically designated amphibious units.
  • Logistics units replaced historically designated force service support units.

III.iii.2.J.4.b.  Division Echelons

 
The table below lists the Marine Corps division echelons and appropriate designations.
Echelon
Designation
Regiment
Numerical (7th Marines; 7th Mar.)
Battalion
Numerical (2nd Battalion; 2nd Bn)
Company
Alpha or phonetic (D Company; Delta Co.)
Platoon
Numerical (1st Platoon; 1st Plt.)
Squad
Numerical (3rd Squad; 3rd Sqd.)

III.iii.2.J.4.c.  Availability of Organizational Records

 
The organizational records listed below are available for the years shown.
  • Muster rolls are available for the years 1801 through present.
  • Indexes are available for the years 1897 through 1939.
  • Unit diaries are available for the years 1949 through 1964.
  • Bound diaries are available back to 1901.
Notes:
  • Unit diaries have been microfilmed and are stored on the 5th floor of the National Personnel Records Center (NPRC).  These unit records may include
    • command chronologies
    • operational situation reports (sitreps), and
    • operation after-action reports.
  • Some individual reels may be unusable due to poor storage conditions.
  • Marine Corps headquarters maintains duplicate copies of the unit diaries.
  • Many Marine Corps unit records are stored on CDs and accessed via theStressor Verification page.
Reference:  For more information on accessing these records, see

5.  Address Codes for Army Service Records


Introduction

 
This topic contains information on the address codes to use to obtain Army records, including

Change Date

January 19, 2017

III.iii.2.J.5.a.  Address Codes for Service Information

 
The table below lists the types of service, service circumstances, and the corresponding source to use to obtain the following for officers and enlisted personnel:
  • copies of personnel records
  • period(s) of service
  • character of discharge, including
    • facts and circumstances, and
    • Board of Officers proceedings
  • copies of court martial (summary or special)
  • in-service injury investigations
  • Physical Evaluation Board proceedings
  • pay grade data, and
  • travel time.
Service History
Service Circumstances
Personnel Information Exchange System (PIES) Address Code or Other Source
Discharged with no Reserve obligation, not retired or deceased
  • Officers separated before 07/01/1917
  • Enlisted personnel separated before 11/01/1912
10
Discharged on or after 10/01/2002
Defense Personnel Records Information Retrieval System (DPRIS)
Discharged before 10/01/1994
13
Discharged between 10/01/1994 and 10/01/2002
Note:  Service information may be available via DPRIS.  If records cannot be obtained using DPRIS, submit a PIES request to address code 13.
DPRIS or 13
Separated with Reserve obligation or retired
Inactive or not assigned to a unit
Note:  Service information may be available via DPRIS.  If records cannot be obtained using DPRIS, submit a PIES request to address code 13.
DPRIS or 13
Reserve obligation ends prior to 10/01/1994
13
Reserve obligation ends between 10/01/1994 and 10/01/2002
Note:  Service information may be available via DPRIS.  If records cannot be obtained using DPRIS, submit a PIES request to address code 13.
DPRIS or 13
Assigned to a unit
7
Retired before 10/01/1994
13
Retired or Reserve obligation ends between 10/01/1994 and 10/01/2002
Note:  Service information may be available via DPRIS.  If records cannot be obtained using DPRIS, submit a PIES request to addresss code 13.
DPRIS or 13
Retired on or after 10/01/2002
DPRIS
On active duty or temporary disability retired list (TDRL)
Officers and Enlisted
14
Army Air Corps or Army Air Force
No Air Force service after 09/25/1947
13
Air Force service after 09/25/1947
Reference:  For information on the correct address codes for service after 09/25/1947, see M21-1, Part III, Subpart iii, 2.J.7.

III.iii.2.J.5.b.  Address Codes for Medical and Dental Records

 
The table below lists the service history, service circumstances, and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.
Service History
Service Circumstances
PIES Address Code or Other Source
Discharged before 10/16/1992 with no Reserve obligation, not retired or deceased
  • Officers separated before 07/01/1917
  • Enlisted personnel separated before 11/01/1912
10
All
13
Separated before 10/16/1992 with Reserve obligation, or retired
Not assigned to a unit, with Reserve obligation ending between 10/16/1992 and 12/31/2013
 VA Records Management Center (RMC)
Not assigned to a unit, with Reserve obligation ending on or after 01/01/2014
 Department of Defense’s (DoD’s) Healthcare Artifacts and Image Management Solution (HAIMS)
Assigned to a unit
7
Retired
13
Separated on or after 10/16/1992
All
RMC
On active duty or on TDRL
Officers and Enlisted
14
Army Air Corps or Army Air Force
No Air Force service after 09/25/1947
13
Air Force service after 09/25/1947
Reference:  For information on the correct address codes for service after 09/25/1947, seeM21-1, Part III, Subpart iii, 2.J.7.

III.iii.2.J.5.c.  Address Codes for X-Ray Records

 
To request Army x-ray records, use
  • address code 75 for entrance and separation x-rays, and
  • address code 85 for in-service interim x-rays.
Note:  In-service interim x-rays are retained for only five years.

III.iii.2.J.5.d.  Address Codes for Other Types of Service Information

 
The table below lists the appropriate source to use to obtain other service information for officers and enlisted personnel.
Note:  Information about disability severance pay (but not the disabilities for which severance pay was awarded) is available from address codes 16 and 35.
Type of Record
PIES Address Code or Other Source
  • Readjustment or severance pay, except where released from TDRL
  • separation pay, and
  • service pay, allowance, and allotment information on active duty personnel
16
  • Disability severance pay when the Veteran has been removed from the TDRL, and
  • Military retired pay
35
Survivor’s benefit plan (SBP) information
17
National Guard status
7
Information about National Guard Officers/Warrant Officers
7
Information about enlisted personnel separated from National Guard status
DPRIS
Verification of in-service stressors (claimed by Veterans seeking service connection (SC) for posttraumatic stress disorder (PTSD))
55
Inpatient clinical records created during active duty
13
Military retiree outpatient treatment records
13
In/outpatient treatment records for dependents of service members
13
Note:  Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.

6.  Address Codes for Navy Service Records


Introduction

 
This topic contains information on the appropriate address codes to use to obtain Navy records, including

Change Date

January 19, 2017

III.iii.2.J.6.a.  Address Codes for Service Information

 
The table below lists the service history, service circumstances, and the corresponding source to use to obtain the following for officers and enlisted personnel:
  • personnel records
  • period(s) of service
  • pay grade, and
  • travel time.
Service History
Service Circumstances
PIES Address Code or Other Source
Separated by discharge, resignation, or retirement, with no Reserve obligation
On or after 01/01/1995
DPRIS
Before 01/01/1995
13
Separated from active duty before 01/01/95, with Reserve obligation
Not assigned to a unit
DPRIS
Assigned to Reserve unit
7
After Reserve obligation ends
13
Separated from active duty on or after 01/01/95, with Reserve obligation
Not assigned to a unit
DPRIS
Assigned to Reserve unit
7
After Reserve obligation ends
DPRIS
On TDRL
All
DPRIS

III.iii.2.J.6.b.  Line-of-Duty Determinations

 
Use the table below to determine the location of records associated with line-of-duty determinations.
Date of Determination
Location of Associated Record
On or before December 31, 1995
Office of the Judge Advocate General
Code 15 – Claims and Tort Litigation
Attn: Investigative Branch
9620 Maryland Avenue
Suite 100
Norfolk, VA 23511-2989
On or after January 1, 1996
Staff Judge Advocate (SJA) office of the installation where the incident occurred
Note:  SJAs retain records associated with LODs for a period of two years only. Since these records may contain medical information, they are often combined with the service member’s service treatment records (STRs).  If not, they are destroyed at the end of the two-year period.

III.iii.2.J.6.c.  Facts and Circumstances

 
Records containing the facts and circumstances surrounding a service member’s other-than-honorable discharge are maintained at the Staff Judge Advocate Office of the installation from where the service member is discharged.  They are typically retained for a period of two years only, after which they are destroyed.
Notes:

  • Facts and circumstances are not available through PIES.  A request must be sent directly to the Judge Advocate General (JAG) office.
  • Transcripts of a court martial resulting in an other-than-honorable discharge may contain facts and circumstances and must also be obtained via written request to the JAG office.  Addresses for the JAG office for each service department are located in M21-1, Part III, Subpart iii, 2.K.2.d.

III.iii.2.J.6.d.  Address Codes for Medical and Dental Records

 
The table below lists the service history, service circumstances and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.
Service History
Service Circumstances
PIES Address Code or Other Source
Separated before 01/31/1994 by discharge, resignation, retirement, or death, with no Reserve obligation
All
13
Separated from active duty before 01/31/1994, with Reserve obligation
Not assigned to a unit, with Reserve obligation ending between 01/31/1994 and 12/31/2013
RMC
Not assigned to a unit, on or after 01/01/2014
HAIMS
Assigned to a unit
7
Remaining on TDRL status
All
RMC
Separated between 01/31/1994 and 12/31/2013 by discharge, resignation, retirement, or death, with no Reserve obligation
All
RMC
Separated on or after 01/01/2014 by discharge, resignation, retirement, or death, with no Reserve obligation
All
HAIMS
Separated from active duty on or after 01/31/94 with Reserve obligation
Inactive or not assigned to a unit, with Reserve obligation ending between 01/31/1994 and 12/31/2013
RMC
Inactive or not assigned to a unit with Reserve obligation ending on or after 01/01/2014
HAIMS
Assigned to an active unit
7

III.iii.2.J.6.e.  Addresses for Navy X-Ray Records

 
To request Navy x-ray records, use
  • address code 75 for entrance and separation x-rays, and
  • address code 85 for in-service interim x-rays.
Note:  In-service interim x-rays are retained for only five years from date of exposure; however, some in-service interim x-rays dated before February 1, 1955 are still in existence and may be requested from address code 75.

III.iii.2.J.6.f.  Other Requests for Medical Records

 
Send requests to the address below to obtain records of
  • Medical Evaluation Board findings
  • Physical Evaluation Board findings, and
  • periodic physical examinations for TDRL personnel, including information regarding the disability (ies) for which disability severance was paid.
Address:
Naval Council of Personnel Boards
Washington Navy Yard – Records Section
720 Kennon St., SE, Room 309
Washington, DC  20374-5023
Note There is no address code for the Naval Council of Personnel Boards because requests to this facility are not submitted through PIES.

III.iii.2.J.6.g.  Address Codes for Other Types of Service Information

 
The table below lists the appropriate address codes to use to obtain other service information for officers and enlisted personnel.
Type of Record
Address Code
Military retired pay information
35
SBP information
17
For active duty personnel, information on
  • readjustment pay
  • severance pay
  • separation pay, and
  • allowance, and
  • allotment.
42
Verification of in-service stressors (claimed by Veterans seeking SC for PTSD)
55
Verification that a Veteran who served on board a ship in the territorial waters of the Republic of Vietnam went ashore (for the purpose of determining whether exposure to Agent Orange may be presumed)
55
Inpatient clinical records created during active duty
13
Military retiree outpatient treatment records
13
In/outpatient treatment records for dependents of service members
13
Note:  Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.

7.  Address Codes Air Force Service Records


Introduction

 
This topic contains information on the appropriate address codes to use to obtain Air Force records, including

Change Date

January 5, 2017

III.iii.2.J.7.a.  Address Codes for Service Information

 
The table below lists the types of service, service circumstances, and the corresponding source to use to obtain the following for officers and enlisted personnel:
  • personnel records
  • facts and circumstances surrounding an other-than-honorable discharge including
    • Board of Officers proceedings, and
    • investigations and information concerning all courts-martial
  • summary of proceedings of summary
  • special or general courts-martial
  • reports of investigation on in-service injuries
  • Physical Evaluation Board proceedings
  • pay grade, and
  • travel time.
Service History
Service Circumstances
PIES Address Code or Other Source
Officers (excluding General Officers) and enlisted personnel with no Reserve obligation separated by
  • discharge
  • resignation, or
  • retirement
Before 10/01/2004
13
Officers (excluding General Officers) and enlisted personnel with no Reserve obligation separated by
  • discharge
  • resignation, or
  • retirement
On or after 10/01/2004
DPRIS
General Officers separated, retired, or deceased with no Reserve obligation
All
DPRIS
Officers (excluding General Officers) and enlisted personnel separated with a Reserve obligation before 10/01/04
Inactive or not assigned to a Reserve unit
13
Assigned to Reserve unit
DPRIS
Officers (excluding General Officers) and enlisted personnel separated with a Reserve obligation on aor fter 10/01/04
Inactive or not assigned to a Reserve unit
DPRIS
Assigned to a Reserve unit
7
On TDRL
All
DPRIS

III.iii.2.J.7.b.  Address Codes for Medical and Dental Records

 
The table below lists the types of service, service situations, and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.
Service History
Service Circumstances
PIES Address Code or Other Source
Officers (excluding General Officers) and enlisted personnel with no Reserve obligation who are
  • separated
  • retired, or
  • deceased
Before 05/01/94
13
Between 05/01/94 and 12/31/2013
RMC
On or after 01/01/2014
HAIMS
General Officers separated, retired, or deceased with no Reserve obligation
All
13
Officers (excluding General Officers) and enlisted personnel separated with a Reserve obligation
Inactive or not assigned to a Reserve unit with Reserve obligation ending before 05/01/1994
13
Inactive or not assigned to a Reserve unit with Reserve obligation ending between 05/01/1994 and 12/31/2013
RMC
Inactive or not assigned to a Reserve unit with Reserve obligation ending on or after 01/01/2014
HAIMS
Officers (excluding General Officers) and enlisted personnel separated with a Reserve obligation before 05/01/94
Assigned to Reserve unit
7
TDRL
All
Treating facility

III.iii.2.J.7.c.  Addresses for Air Force X-Ray Records

 
To request Air Force x-ray records, use
  • address code 75 for entrance and separation x-rays, and
  • address code 85 for in-service interim x-rays.
Note:  In-service interim x-rays are retained for only five years from date of exposure.

III.iii.2.J.7.d.  Address Codes for Other Types of Service Information

 
The table below lists the appropriate address codes to use to obtain other service information for officers and enlisted personnel.
Type of Record
Address Code
Information on
  • readjustment pay
  • severance pay, not released from TDRL
  • separation pay
  • allowance, and
  • allotment.
Note:  Records are destroyed six years and three months after separation or the death of a member.
42
Military retired pay information
35
SBP information
17
Verification of in-service stressors (claimed by Veterans seeking SC for PTSD)
55
Inpatient clinical records created during active duty
13
Military retiree outpatient treatment records
13
In/outpatient treatment records for dependents of service members
13
Note:  Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.

8.  Address Codes for Marine Corps Service Records


Introduction

 
This topic contains information on the appropriate address codes to use to obtain Marine Corps records, including

Change Date

January 19, 2017

III.iii.2.J.8.a.  Address Codes for Service Information

 
The table below lists the service history, service circumstances, and corresponding source to use to obtain the following for officers and enlisted personnel:
  • personnel records
  • facts and circumstances surrounding an other-than-honorable discharge, including Board of Officers proceedings
  • pay grade, and
  • travel time.
Service History
Service Circumstances
PIES Address Code or Other Source
Separated, retired, or deceased with no Reserve obligation
Before 01/01/1999
13
On or after 01/01/1999
DPRIS
Separated from active duty before 01/01/1999 with a Reserve obligation
Inactive or not assigned to a unit
DPRIS
Assigned to a unit
7
After Reserve obligation ends
13
Separated from active duty with Reserve obligation on or after 01/01/1999
Inactive or not assigned to a unit
DPRIS
Assigned to a unit
7
After Reserve obligation ends
DPRIS
TDRL
All
DPRIS

III.iii.2.J.8.b.  Address Codes for Medical and Dental Records

 
The table below lists the service history, service circumstances, and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.
Service History
Service Circumstances
PIES Address Code or Other Source
Separated with no Reserve obligation before 05/01/1994
No Reserve obligation
13
Separated from active duty on or after 05/01/1994
No Reserve obligation
RMC
Separated from active duty with Reserve obligation
Inactive or not assigned to a unit
HAIMS
Reserve obligation ends between 05/01/1994 and 12/31/2013
RMC
Reserve obligation ends on or after 01/01/2014
HAIMS
Assigned to an active unit
7
TDRL
All
HAIMS or RMC

III.iii.2.J.8.c.  Address Codes for Other Types of Service Information

 
The table below lists the appropriate source to use to obtain other service information for officers and enlisted personnel.
Type of Record
PIES Address Code or Other Source
Military retired pay information
35
SBP information
17
Information on
  • readjustment pay
  • severance pay
  • separation pay
  • allowance and allotment information, and
  • member discharged from TDRL.
47
Disability severance pay for members discharged from active duty
45
Marine Corps unit records for the Vietnam Era and Korean Conflict (Records are used for the purpose of verifying in-service stressors alleged by Marine Corps Veterans seeking SC for PTSD.)
Inpatient clinical records created during active duty
13
Military retiree outpatient treatment records
13
In/outpatient treatment records for dependents of service members
13
Note:  Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.

III.iii.2.J.8.d.  Addresses For Obtaining Muster Rolls

The table below provides the addresses to submit a written request for Marine Corps muster rolls when the information cannot be obtained from the Stressor Verification page.
Type of Record
Address
Muster rolls from 1801 to 1938
National Archives
Archives I
Washington, D.C. 20408
Muster rolls from 1939 to 1975
National Archives
Archives II
8601 Adelphi Road
College Park, MD 20740-6001
Muster rolls from 1976 to present
Commanding Officer
Enlisted Personnel Management Center (Code 311)
New Orleans, LA 70159-7900
ATTN: Personnel Accounting
Deck logs from 1801 to 1940
National Archives
Archives I
Washington, D.C. 20408
Deck logs from 1941 to 1973
The Modern Military Branch
National Archives and Records
Administration
8601 Adelphi Road
College Park, MD 20740-6001
Deck logs from 1974 to present
Naval Historical Center
Ships History Branch
Deck Log Section
805 Kidder-Breese St.
Washington Navy Yard
Washington, D.C. 20374-5060

9.  Address Codes for Coast Guard Service Records


Introduction

 
This topic contains information on the appropriate address codes to use to obtain Coast Guard records, including

Change Date

January 5, 2017

III.iii.2.J.9.a.  Address Codes for Service Information

 
The table below lists the service history, service circumstances and corresponding address codes to obtain the following for officers and enlisted personnel with service in the U.S. Coast Guard (USCG):
  • personnel records
  • facts and circumstances surrounding an other-than-honorable discharge, including
    • Board of Officers proceedings, and
    • investigations and information concerning all courts martial
  • pay grade, and
  • travel time.
Service History
Service Circumstances
Address Code
Separated with no Reserve obligation by
  • discharge
  • retirement, or
  • death
All
13
Retired reservists who are under age 60
All
51
(CGPC-ADM-3)
Retired reservists who are 60 or older
All
13
Separated from active duty with Reserve obligation
Inactive or not assigned to unit
51
(CGPC-RPM)
Assigned to active unit
7
TDRL
All
51
(CGPC-ADM-3)

III.iii.2.J.9.b.
Address Codes for STRs and Dental Records

Beginning September 1, 2014, the USCG stopped sending paper STRs to RMC and began digitizing these records.  On June 1, 2015, the USCG began uploading their digitized STRs into HAIMS.
The Veterans Benefits Management System (VBMS) automatically generates a USCG STRs request for members with release dates of September 1, 2014, or later.
The table below lists the service history, service situations, and the corresponding source to obtain STRs and dental records for officers and enlisted personnel.
Service History
Service Circumstances
PIES Address Code or Other Source
Discharged, retired or deceased, with no Reserve obligation
Prior to 05/01/1998
13
On or after 05/01/1998 but prior to 09/01/2014
RMC
On or after 09/01/2014
HAIMS
Separated with Reserve obligation
Inactive or not assigned to unit
51
(CGPC-RPM)
Assigned to active unit
7
Separated/retired from the USCG Reserves
On or after 09/01/2014
HAIMS
TDRL
All
51
(CGPC-ADM-3)

III.iii.2.J.9.c.  Address Codes for Other Types of Service Information

 
The table below lists the appropriate source to use to obtain other service information for officers and enlisted personnel.
Type of Record
PIES Address Code or Other Source
Information on
  • readjustment pay
  • severance pay
  • separation pay
  • service pay
  • military retired pay
  • allowances, and
  • allotments
52
X-ray (retained five years beyond year of exposure, then destroyed)
85
Verification of in-service stressors (claimed by Veterans seeking SC for PTSD)
DPRIS
Inpatient clinical records created during active duty
13
Military retiree outpatient treatment records
13
In/outpatient treatment records for dependents of service members
13
Note:  Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.

10.  Address Codes for Merchant Marine Service Records


Introduction

 
This topic contains information on the appropriate address codes to use to obtain Merchant Marine records, including

Change Date

June 1, 2015

III.iii.2.J.10.a.  Address Codes for Service Personnel Records

 
For service, travel time, pay grade and other statistical information for Merchant Mariners employed by the War Shipping Administration or Office of Defense Transportation or their agents, and documented by the U.S. Coast Guard or Department of Commerce, use address code 52.
Reference:  For more information on how to obtain service records for Merchant Marine service for an individual who served as a civil servant with the U.S. Army Transport Service, later re-designated U.S. Army Transportation Corps or the Naval Transportation Service, see M21-1, Part III, Subpart iii, 2.F.3.

III.iii.2.J.10.b.  Procedures for Requesting STRs

 
For information on the procedures for requesting Merchant Mariner STRs, seeM21-1, Part III, Subpart iii, 2.F.4.
Historical_M21-1III_iii_2_SecJ_7-27-15.doc May 12, 2019 232 KB
1-19-17_Key-Changes_M21-1III_iii_2_SecJ.docx May 12, 2019 92 KB
Historical_M21-1III_iii_2_SecJ_1-5-17.doc May 12, 2019 246 KB
Change-June-1-2015-Transmittal-Sheet-M21-1III_iii_2_SecJ_TS.docx May 12, 2019 39 KB
Historical_M21-1MRIII_iii_2_SecJ_6-1-2015.docx May 12, 2019 69 KB
Change-July-27-2015-Transmittal-Sheet-M21-1III_iii_2_Sec-J_TS.docx May 12, 2019 39 KB
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