Overview
In This Section |
This section contains the following topics:
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1. Army Organizational Structure
Introduction |
This topic contains information on the Army organizational structure, including
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Change Date |
December 13, 2005
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III.iii.2.J.1.b. Availability of Organizational Records |
Rosters, morning reports, and sick reports may be available down to the company level.
Note: The Army discontinued morning reports in 1974/1975.
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III.iii.2.J.1.c. Other Organizational Units that May Have Created Records |
Records, including clinical and medical records, may exist for other organizations and units, such as
Important: If a unit was considered independent from higher echelons, it may have created its own records.
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2. Navy Organizational Structure
Introduction |
This topic contains information on the Navy organizational structure, including
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Change Date |
August 13, 2009
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III.iii.2.J.2.a. Navy Echelon and Appropriate Designations |
The table below lists the Navy echelon and appropriate designations. For clarification, samples of unit designations are shown in italics.
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III.iii.2.J.2.b. Echelon for the Naval Air Force |
The following list shows the echelon for the Naval Air Force:
Notes:
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III.iii.2.J.2.c. Echelon for the Naval Surface Force |
The following list shows the echelon for the Naval Surface Force:
Note: The Cruiser Destroyer Group Squadron consists of the Surface Group, Service Group Squadron, Amphibious Group Squadron, Mine Group Division, and Special Warfare Group.
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III.iii.2.J.2.d. Echelon for the Naval Submarine Force |
The following list shows the echelon for the Naval Submarine Force:
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III.iii.2.J.2.e. Ship Designations |
Individual ships under the above echelons are identified as USS (name of ship) followed by an alpha-numerical hull number which
Example: USS Independence CVA-62.
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III.iii.2.J.2.f. Shore Establishment Organization |
Shore establishments, such as non-moveable shore installations, were organized as bureaus (technical in nature) that, with the exception of personnel and medicine and surgery, became the Naval material command in 1963.
Other system type commands have followed this tradition.
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3. Air Force Organizational Structure
Introduction |
This topic contains information on the Air Force organizational structure, including
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Change Date |
December 13, 2005
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III.iii.2.J.3.a. Air Force Echelon and Appropriate Designations |
The table below lists the echelon of Air Force units and appropriate designations.
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III.iii.2.J.3.b. Availability of Organizational Records |
Other organizational records may be available, such as
Notes:
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III.iii.2.J.3.c. Other Organizational Units that May Have Created Records |
Records, including clinical and medical records, may exist for other organizations and units, such as
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4. Marine Corps Organizational Structure
Introduction |
This topic contains information on the Marine Corps organizational structure, including
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Change Date |
January 5, 2017
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III.iii.2.J.4.a. Marine Corps Echelons and Appropriate Designations |
The table below lists the Marine Corps echelons and appropriate designations. For clarification, samples of unit designations are shown in italics.
Notes:
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III.iii.2.J.4.b. Division Echelons |
The table below lists the Marine Corps division echelons and appropriate designations.
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III.iii.2.J.4.c. Availability of Organizational Records |
The organizational records listed below are available for the years shown.
Notes:
Reference: For more information on accessing these records, see
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5. Address Codes for Army Service Records
Introduction |
This topic contains information on the address codes to use to obtain Army records, including
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Change Date |
January 19, 2017
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III.iii.2.J.5.a. Address Codes for Service Information |
The table below lists the types of service, service circumstances, and the corresponding source to use to obtain the following for officers and enlisted personnel:
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III.iii.2.J.5.b. Address Codes for Medical and Dental Records |
The table below lists the service history, service circumstances, and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.
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III.iii.2.J.5.c. Address Codes for X-Ray Records |
To request Army x-ray records, use
Note: In-service interim x-rays are retained for only five years.
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III.iii.2.J.5.d. Address Codes for Other Types of Service Information |
The table below lists the appropriate source to use to obtain other service information for officers and enlisted personnel.
Note: Information about disability severance pay (but not the disabilities for which severance pay was awarded) is available from address codes 16 and 35.
Note: Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.
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6. Address Codes for Navy Service Records
Introduction |
This topic contains information on the appropriate address codes to use to obtain Navy records, including
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Change Date |
January 19, 2017
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III.iii.2.J.6.a. Address Codes for Service Information |
The table below lists the service history, service circumstances, and the corresponding source to use to obtain the following for officers and enlisted personnel:
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III.iii.2.J.6.b. Line-of-Duty Determinations |
Use the table below to determine the location of records associated with line-of-duty determinations.
Note: SJAs retain records associated with LODs for a period of two years only. Since these records may contain medical information, they are often combined with the service member’s service treatment records (STRs). If not, they are destroyed at the end of the two-year period.
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III.iii.2.J.6.c. Facts and Circumstances |
Records containing the facts and circumstances surrounding a service member’s other-than-honorable discharge are maintained at the Staff Judge Advocate Office of the installation from where the service member is discharged. They are typically retained for a period of two years only, after which they are destroyed.
Notes:
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III.iii.2.J.6.d. Address Codes for Medical and Dental Records |
The table below lists the service history, service circumstances and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.
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III.iii.2.J.6.e. Addresses for Navy X-Ray Records |
To request Navy x-ray records, use
Note: In-service interim x-rays are retained for only five years from date of exposure; however, some in-service interim x-rays dated before February 1, 1955 are still in existence and may be requested from address code 75.
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III.iii.2.J.6.f. Other Requests for Medical Records |
Send requests to the address below to obtain records of
Address:
Naval Council of Personnel Boards
Washington Navy Yard – Records Section 720 Kennon St., SE, Room 309 Washington, DC 20374-5023 Note: There is no address code for the Naval Council of Personnel Boards because requests to this facility are not submitted through PIES.
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III.iii.2.J.6.g. Address Codes for Other Types of Service Information |
The table below lists the appropriate address codes to use to obtain other service information for officers and enlisted personnel.
Note: Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.
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7. Address Codes Air Force Service Records
Introduction |
This topic contains information on the appropriate address codes to use to obtain Air Force records, including
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Change Date |
January 5, 2017
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III.iii.2.J.7.a. Address Codes for Service Information |
The table below lists the types of service, service circumstances, and the corresponding source to use to obtain the following for officers and enlisted personnel:
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III.iii.2.J.7.b. Address Codes for Medical and Dental Records |
The table below lists the types of service, service situations, and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.
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III.iii.2.J.7.c. Addresses for Air Force X-Ray Records |
To request Air Force x-ray records, use
Note: In-service interim x-rays are retained for only five years from date of exposure.
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III.iii.2.J.7.d. Address Codes for Other Types of Service Information |
The table below lists the appropriate address codes to use to obtain other service information for officers and enlisted personnel.
Note: Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.
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8. Address Codes for Marine Corps Service Records
Introduction |
This topic contains information on the appropriate address codes to use to obtain Marine Corps records, including
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Change Date |
January 19, 2017
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III.iii.2.J.8.a. Address Codes for Service Information |
The table below lists the service history, service circumstances, and corresponding source to use to obtain the following for officers and enlisted personnel:
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III.iii.2.J.8.b. Address Codes for Medical and Dental Records |
The table below lists the service history, service circumstances, and the corresponding source to use to obtain medical and dental records for officers and enlisted personnel.
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III.iii.2.J.8.c. Address Codes for Other Types of Service Information |
The table below lists the appropriate source to use to obtain other service information for officers and enlisted personnel.
Note: Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.
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III.iii.2.J.8.d. Addresses For Obtaining Muster Rolls |
The table below provides the addresses to submit a written request for Marine Corps muster rolls when the information cannot be obtained from the Stressor Verification page.
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9. Address Codes for Coast Guard Service Records
Introduction |
This topic contains information on the appropriate address codes to use to obtain Coast Guard records, including
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Change Date |
January 5, 2017
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III.iii.2.J.9.a. Address Codes for Service Information |
The table below lists the service history, service circumstances and corresponding address codes to obtain the following for officers and enlisted personnel with service in the U.S. Coast Guard (USCG):
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III.iii.2.J.9.b.
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Beginning September 1, 2014, the USCG stopped sending paper STRs to RMC and began digitizing these records. On June 1, 2015, the USCG began uploading their digitized STRs into HAIMS.
The Veterans Benefits Management System (VBMS) automatically generates a USCG STRs request for members with release dates of September 1, 2014, or later.
The table below lists the service history, service situations, and the corresponding source to obtain STRs and dental records for officers and enlisted personnel.
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III.iii.2.J.9.c. Address Codes for Other Types of Service Information |
The table below lists the appropriate source to use to obtain other service information for officers and enlisted personnel.
Note: Clinical records are retired to NPRC in annual collections by the creating hospital. They are typically retained for two calendar years before retirement. Teaching hospitals that maintain clinical record libraries may retain records up to five years before retirement to NPRC.
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10. Address Codes for Merchant Marine Service Records
Introduction |
This topic contains information on the appropriate address codes to use to obtain Merchant Marine records, including
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Change Date |
June 1, 2015
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III.iii.2.J.10.a. Address Codes for Service Personnel Records |
For service, travel time, pay grade and other statistical information for Merchant Mariners employed by the War Shipping Administration or Office of Defense Transportation or their agents, and documented by the U.S. Coast Guard or Department of Commerce, use address code 52.
Reference: For more information on how to obtain service records for Merchant Marine service for an individual who served as a civil servant with the U.S. Army Transport Service, later re-designated U.S. Army Transportation Corps or the Naval Transportation Service, see M21-1, Part III, Subpart iii, 2.F.3.
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III.iii.2.J.10.b. Procedures for Requesting STRs |
For information on the procedures for requesting Merchant Mariner STRs, seeM21-1, Part III, Subpart iii, 2.F.4.
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Historical_M21-1III_iii_2_SecJ_7-27-15.doc | May 12, 2019 | 232 KB |
1-19-17_Key-Changes_M21-1III_iii_2_SecJ.docx | May 12, 2019 | 92 KB |
Historical_M21-1III_iii_2_SecJ_1-5-17.doc | May 12, 2019 | 246 KB |
Change-June-1-2015-Transmittal-Sheet-M21-1III_iii_2_SecJ_TS.docx | May 12, 2019 | 39 KB |
Historical_M21-1MRIII_iii_2_SecJ_6-1-2015.docx | May 12, 2019 | 69 KB |
Change-July-27-2015-Transmittal-Sheet-M21-1III_iii_2_Sec-J_TS.docx | May 12, 2019 | 39 KB |
Transmittal-12_13_05.doc | May 12, 2019 | 54 KB |
in Chapter 2 Developing for Service Records, Part III General Claims Process, Subpart iii General Development and Dependency Issues
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